Executive Administrative Assistant

Location: Saint Paul
Posted on: November 11, 2024

Job Description:

Adecco is recruiting for an Executive Administrative Assistant Positions with a company located in Eagan, Minnesota. This is a temp to hire opportunity!! As an Executive Administrative Assistant you will perform routine receptionist and administrative functions such as coordinating meetings and scheduling appointments, making travel arrangements, and producing high quality documents, presentations, and reports. You will be providing support to the Regional Manager. If you meet the qualifications listed below please Apply Now!

Responsibilities include:

• Coordinate meetings and manage multiple calendars

• Make travel arrangements (domestic & international) and coordinate meeting logistics

• Plan and execute team meetings with multiple, participants, using webex, videoconferencing and other effective technology; manage set up and all pre and post event activities to ensure all sessions are well coordinated and executed with high impact

• Produce high quality reports, presentations and other documents

• Handle finance administrative tasks related to corporate card use and expenses, and accurately manage departmental invoice processing

• Act as liaison between reporting managers and both internal customers

• Act as key contact for high-level, external customers

• Manage project tracking, budget planning, database consolidation and other projects as requested

• Assist with office duties including: file maintenance and retention, office supplies ordering, data entry, on-boarding logistics of new staff, work space movement, IT hardware and access, etc.

• Prepare high quality presentations

Experience: Minimum Requirements:

• High School Diploma or equivalent

• 3-5 years of Administrative Assistant experience

• Ability to accurately type a minimum of 40 words per minute

• Proficiency in MS Word, Excel, PowerPoint, and Outlook

Preferred Qualifications:

• Post-secondary degree

• Experience using Sharepoint, Webex, Concur and/or MS Suite Programs

• Demonstrated initiative with the ability to work independently, be resourceful, and anticipate needs

• Organizational skills and ability to effectively manage multiple, competing priorities in a fast-paced, deadline driven environment

• Strong verbal and written communication skills

• High attention to detail and quality

• Manage time sensitive, confidential information with professionalism

• A successful candidate will be a quick learner to gain knowledge of organizational operations, procedures, and staff. Must also be reliable, approachable, and flexible.

• Strong prioritization skills, with the ability to sort through and identify the “critical few” activities among multiple, competing requests for time and attention.

The Adecco Group is a Fortune Global 500 company and the global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and temp-to-hire positions. Adecco offers benefits including Holiday, 401(k), Insurance Benefit Plans and Anniversary Bonus opportunities. Adecco is an Equal Opportunity Employer.

Keywords: , St. Paul , Executive Administrative Assistant, Administration, Clerical , Saint Paul, Minnesota