NSP Operations Front Office Support (hybrid)

Company: System One
Location: Minneapolis
Posted on: February 5, 2025

Job Description:

NSP Operations Front Office Support (hybrid)

To be considered for an interview, please make sure your application is full in line with the job specs as found below.
Edina, MN


System One is currently seeking an NSP Operations Front Office Support (hybrid) on a 12 month contract position located in Edina, MN.

Front Office Support Responsibilities: Understand procedures and rules associated with time and expense reporting for union/nonunion employees.
Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy.
Maintain proficiency in required timekeeping systems.
Process department human resource functions with related employee change requests.
Coordinate and initiate individual and group meetings as well as travel arrangements for operations department.
Arrange schedules for management staff.
Order office supplies and maintain equipment as needed.
Serve as primary on-site contact for contractors and vendors where appropriate.
Perform data entry and copying of drawings and forms.
Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed.
Support KPI tracking and reporting.
Support approval and review of purchase requisitions, work order permits and contract documents.
Assist with audits as well as Finance, Engineering and Field Operations activities related to compliance with internal business rules as well as state and regulatory requirements.
Produce required compliance reports.
Assist in the tracking of safety training completion.
Order and manage safety equipment and supplies.
Organize block training events, safety celebrations and meetings.
Provide assistance during emergency operations.
Assist with preparation and tracking of departmental budgets.
Maintain & prepare payment processing for outside contractors and vendors.
Maintain and update corporate documents (i.e. policies and procedures, organizational charts, and announcements for designated department) and departmental files.
Adhere to confidentially requirements around certain organizational information and initiatives.


Front Office Support Requirements: High School diploma or GED and 3 years field related experience OR an Associate or Bachelor's Degree with 1 year of relevant experience in construction, office management, administrative support, project management/coordination, or customer service.
Utility experience preferred.
Requires a broad knowledge of department operations and policies.
Proficient in the use of Microsoft Office applications and work management database applications.


Duration: 12 months
Location: Edina, MN
Pay Rate: $27-30/hr
This is a hybrid role which requires to work in the office on Tuesday, Wednesday and Thursdays. Remote work will be on Monday and Fridays.
Remote working/work at home options are available for this role.

Keywords: System One, St. Paul , NSP Operations Front Office Support (hybrid), Administration, Clerical , Minneapolis, Minnesota