Executive Assistant - Residential Real Estate

Company: The Snyder Team
Location: Lake Elmo
Posted on: February 2, 2025

Job Description:

We're looking for a motivated and resourceful Real Estate Assistant with advanced technical skills and a deep understanding of the real estate process. This position is ideal for a Minnesota or Wisconsin licensed agent who thrives in a support role rather than a direct sales role. The assistant will work closely with our team leaders to ensure smooth transactions, accurate documentation, and efficient operations.



Ideal Candidate Profile:



--- A licensed real estate agent who enjoys being in a supportive role rather than direct sales but still wishes to practice on a limited basis.
--- A tech-savvy problem solver who's comfortable with multiple software platforms and tools.
--- An organized, detail-oriented professional who thrives in fast-paced, high-pressure situations.
--- Someone who can communicate effectively with team members, clients, and other real estate professionals.

Responsibilities:

--- Help organize community outreach events to improve our standing in the local area
--- Respond to customer needs with urgency and attentiveness
--- Achieve company objectives and regularly compile a progress report to present to the team
--- Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals
--- Schedule necessary appointments with all parties, including open houses and the final walkthrough
--- Offer Preparation: Draft and submit offers on behalf of team leaders and agents.
--- Contract Analysis: Review, interpret, and ensure compliance with purchase agreements, addendums, and other real estate contracts.
--- CRM Management: Maintain and manage the team's CRM system, ensuring data accuracy, tracking leads, and optimizing workflows.
--- Appointment Scheduling: Coordinate and schedule showings, client meetings, inspections, appraisals, and closings.
--- Client Support: Serve as a point of contact for client inquiries and ensure timely communication between clients, agents, and transaction partners.
--- Document Management: Organize, store, and manage important documents and transaction files in compliance with regulatory standards.
--- Administrative Support: Assist with marketing, social media, and other administrative duties as needed.

Qualifications:

--- Excellent written and verbal communication skills
--- Real estate license preferred
--- Previous experience in the real estate industry
--- Candidates are required to have a high school diploma or GED
--- Active Real Estate License in Minnesota or Wisconsin (required).
--- Real Estate Knowledge: Strong understanding of real estate contracts, industry processes, and transaction timelines.
--- Technical Proficiency: Expertise in CRM platforms (e.g., Follow Up Boss, KV Core, or similar), Microsoft Office Suite, and other real estate-related software tools.
--- Attention to Detail: Ability to analyze complex contracts and ensure accuracy and compliance.
--- Organizational Skills: Strong time management skills with the ability to prioritize and manage multiple projects simultaneously.
--- Customer Service: Excellent communication skills with a focus on professionalism, empathy, and problem-solving.
--- Team-Oriented: Works well in a collaborative environment while taking initiative independently when needed.

About Company:
About The Snyder Team

We are a top-producing team in the Twin Cities and Western Wisconsin with 100 + years of combined experience in the real estate field commencing over 4000 real estate transactions and over a Billion Dollars in closed business (Yes a Billion!). Last year we (10 agents) closed nearly 300 homes. We specialize in residential (Listing / Selling), New Construction, Land, Farm, and Recreation. We use advanced CRMs and automated follow-up techniques to convert cold leads into warm leads and have transaction coordinators and admin staff handle most of the paperwork.

Keywords: The Snyder Team, St. Paul , Executive Assistant - Residential Real Estate, Other , Lake Elmo, Minnesota