Associate Education Manager - Graduate Medical School

Company: University of Minnesota
Location: Saint Paul
Posted on: January 24, 2025

Job Description:

Apply for JobJob ID365633
LocationTwin Cities
Job FamilyAdministration-General
Full/Part TimeFull-Time
Regular/TemporaryRegular
Job Code7208A3
Employee ClassCivil Service
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About the Job


Job Posting Title:
Associate Education Manager

Job Code:
Administrative Associate 3 Supervisor - 7208A3

About the GMEThe Graduate Medical Education (GME) Office supports the 140+ residency and fellowship programs sponsored by the Medical School so that every program offers the best possible training environment and educational opportunities. The GME team provides resources, how-to manuals, policies and guidelines, and other information to help program teams manage graduate medical education programs for residents, fellows, observers, and visiting trainees.
About the Position:The Surgery Education Associate Education Manager is a leader in the Surgery Education Office.
This role is responsible for:
* Supervising and training surgery program administrators
* Developing programs
* Managing all aspects of program accreditation compliance
* Consulting with program leadership and administration
* Interpreting, developing, and sharing education-related policy
* Sharing knowledge, and managing administrative processes and functions.

The position will also involve direct administrative management of two accredited surgical training programs, making certain they adhere to all required standards and guidelines.
This highly valued and visible position leads, represents, and grows the surgery education team in partnership with faculty and administrative leadership. This position will report to the Surgery Education Manager and partner with the Surgery Education Leadership team, SAC Education Manager, and education program faculty and staff leaders.

This position is expected to be on campus at least one to two days per week, with a remote work option for three to four days per week. The employee must attend pre-planned in-person and virtual events ad hoc throughout the year.

A successful candidate:
* will have very strong organization, written and oral communication, attention to detail, and
prioritization skills.
* MUST be able to primarily work independently, sometimes outside of the regular M-F workday.

Job Responsibilities/Duties:

35%-Surgery Education Programs - Lead Supervision and Team Leadership* Formally supervise work and guide professional development for surgery education
program administrators
* Build an effective team, as well as create cross-coverage plans and consistent support
across surgery training programs
* Advise staff on work performance, best practices, and new initiatives
* Partner with all DOS leaders, faculty, and staff to meet program needs

Administrative and Financial Management of Surgery Education Programs
* Consult with senior administrators: Surgery Education Manager and SAC Education
Manager, to:
*Provide financial oversight of DOS program FTEs: collate/monitor/report GME
FTE allocation, use, and plan data for the program directors' discussions and
meetings
* Manage HR requirements and processes for accredited and non-accredited programs and trainees, including coordinating the hiring process for non- accredited Instructor fellows
*Develop new surgical training programs
*Direct fiscal activities, including budgeting, expenditures, and forecasting for
surgical programs

Cross-Program Project Leadership
* Seek and lead the adoption of best practices and mechanisms for required information
sharing across surgery training programs
* Lead preparation for ACGME (Graduate Medical Education accrediting body) site visits,
and annual reporting requirements
* Lead department and medical school-wide initiatives across all surgery training
programs, in collaboration with the Vice-Chair for Education, Program Directors, and
Surgery Education Manager
* Ensures consistent processes across programs
* Interpreting, developing, and sharing education-related program policy
* Sharing knowledge, and managing administrative processes and functions
* Partner with the communication team on marketing materials and website updates across
programs

65% Administrative Management of Accredited Surgery Programs
Accreditation
* Ensure compliance with ACGME and institutional requirements through effective communication, policy drafting and adherence, and documentation preparation and retention

Recruitment & Onboarding Activities
* Manage the recruitment activities and onboarding/offboarding of program trainees

Program Tasks and Events
* Manage, through handling logistics and communication, various program tasks and events
throughout the year


Qualifications


All required qualifications must be documented in the application materials.Required Qualifications:
*BA/BS plus at least four years of experience or a combination of related education and work experience to equal eight years.
*Experience directly supervising staff or leading large projects.
*Demonstrated experience overseeing a wide range of administrative processes with a commitment to professionalism and confidentiality
*Demonstrated strong interpersonal skills and customer service experience
*Demonstrated critical thinking skills with the ability to problem-solve independently and provide input on process improvements
*Experience working in Graduate Medical Education (GME)
*Must be TAGME certified or become certified within one year in the positionPreferred Qualifications:
*Experience managing relationships with multiple stakeholder groups in a large organization.
*Strong analytical and organizational skills with the ability to manage multiple stakeholder
priorities.
*Adaptable with a solid ability to organize and manage competing priorities and lead and
motivate staff through change.


About the Department


Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
To learn more about the Department of Surgery, please visit: https://med.umn.edu/surgery
Pay and Benefits


Pay Range: $28.84 - $45.78 hourly; depending on education/qualifications/experienceTime Appointment: 75%-100% Appointment Position Type: Civil-Service & Non-Faculty Labor Represented StaffPlease visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling services Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area
  How To Apply
  
  
  Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
  Diversity
  
  
  The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
  Employment Requirements
  
  
  Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
  About the U of M
  
  
  The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
  

Keywords: University of Minnesota, St. Paul , Associate Education Manager - Graduate Medical School, Executive , Saint Paul, Minnesota